Transcript Entry OLD

VMCAS requires that EVERY course you have received college credit for that appears on an official transcript be entered into your VMCAS application in this section.

In order to correctly and effectively calculate your VMCAS GPAs, you are required to enter all courses completed at an accredited U.S. or English speaking Canadian institution.  This includes courses where was credit was granted through completion of a course in high school (such as Advanced Placement or International Baccalaureate), courses where credit was granted through the completion of  placement exam (CLEP or an departmental exam), courses completed at a community college or courses completed during summer terms.

Applicants are NOT required to report coursework taken at Non-US / Canadian institutions.

You must use a personal copy of your OFFICIAL transcripts to properly enter ALL of your college coursework attempted and earned. Enter courses chronologically, beginning with the oldest transcript to most recent.  Within each term, enter the courses in the order in which they appear on your transcript. Enter each course once from the transcript where it was originally taken, even if the credits transferred to another institution.

Refer to the back of your official transcript to determine the Term Type (semester, quarter, or trimester). At times, a credit conversion may be necessary (e.g. 1.00 credit = 4 semester hours). Please be sure to make any credit conversions before you submit your application.

VMCAS will verify your self-reported courses against your official transcripts. VMCAS will not enter your courses for you. VMCAS will return your application to you for corrections or explanation if we identify a significant number of course discrepancies or omissions. If you fail to properly enter all of your courses when you first submit your application or do not make corrections as requested, your application will be delayed in processing and you may jeopardize your chances for admission.

Do not enter your coursework from memory. If the information you enter on your coursework section does not match the official transcript you send in, your application will be returned to you for corrections. In order to avoid additional processing time, please obtain an official transcript to assist you in entering your courses.

Adding A Term

First, select the institution for which you would like to add a term.  Next, select the term, year, and academic status.  Any undergraduate level terms completed after you received a Bachelor’s level degree should be classified as “Post-Baccalaureate.” If you are currently taking or plan to take courses in this term, be sure to check the “In porgress / planned” check-box.

Adding Coursework

Enter each course completed in a term under that specific term, completing each required field.

Course Code

Enter the departmental prefix and course number for the course, such as BIOL 100.

Course Title

Enter the full title of the course, such as “Introduction to Biology”.


Enter the department the course was taken under, and select the corresponding answer from the drop down list that appears.  If the subject you are looking for is not on this list, please try typing in another subject area related to this course and select it from the drop down list.  The subject must be chosen from the list provided.


Enter the attempted credit value for the course, exactly as it appears on your transcript.  If you repeated this course later on for a better grade, please enter 0 as the credit value for all attempts other than the FINAL attempt of this course.


Enter the grade exactly as it appears on your transcript.  The CAS grade will automatically populate.

Transcript Review

Once you have entered all courses from all U.S. and Canadian institutions attended, you must go through the transcript review process to finalize your coursework section.  You will need to review your coursework from each institutions attended.

Repeated Coursework

Specify if you have repeated any coursework.  If yes, you will need to indicate which courses were repeated and mark all attempts at this course as repeated.

Honors Coursework

Specify if you have completed any coursework.  If yes, you will need to indicate which courses were honors level courses.

Study Abroad

Specify if you have completed any coursework under a study abroad program.  If yes, indicate which courses were completed as a part of a study abroad program.  Study abroad coursework should be listed under the U.S. institution that sponsored the program. All courses must be designated as “study abroad.” DO NOT list study abroad coursework under a “Not Listed US/Canadian (foreign) Institution” or under the name of the foreign institution where you took the courses. A foreign evaluation is not needed for study abroad coursework.




TUESDAY, SEPTEMBER 15th, 2015 at 11:59 PM Eastern Time

VMCAS STRONGLY recommends you e-submit your application and have all transcripts and references received by August 15th, 2015 in order to allow time for the verification process.


Every year, VMCAS comes across applicants that wait until the last minute to submit their application. Statistics show that most applicants last year applied within the final two weeks of the cycle. NOTE: You should allow 10-15 minutes after hitting the e-submit button to complete the payment portion of the application.

VMCAS and the Veterinary schools recommend that you submit your application to VMCAS EARLY!! Applying before the last two weeks leading up to the deadline will help you avoid any unforeseen circumstances that may cause delays when completing the Web application. This may include: web congestion, internet service provider problems, or credit card challenges. Waiting until the final weeks of the cycle increases the risk of these issues and may prevent you from successfully submitting your application on time. This could cause you to have to wait another year to apply to veterinary school.

VMCAS rarely approves deadline extensions and the appeal process through the Admissions Committee can be quite lengthy. Please note that you can submit your completed application, including your three registered evaluators, to VMCAS prior to your evaluators submitting their eLORs. VMCAS and the Veterinary schools strongly recommend that you take this warning seriously. All time is Eastern Daylight Time and is determined by the clock on the application server. Server time is set by the official atomic clock at It is your responsibility to meet the application deadline.