Evaluator Instructions

VMCAS Electronic Letters of Reference

This portal is designed to allow applicants who are currently completing an application for the Veterinary Medical College Application Service (VMCAS) to request an online letter of reference. If multiple applicants use your email address to request a reference, this portal allows you to manage these applicants through a single account.

ONCE YOU SUBMIT THE REFERENCE, DO NOT SEND A HARD COPY TO VMCAS. Please do print a copy for your own records.

My Profile: Upon your first login, you will be presented with your profile screen. Please review your profile information for accuracy and make any necessary changes.

You MUST enter your Country or Territory at the bottom of the page and then click Save to accept your Profile regardless of whether you make any other changes.

My Applicants: Within this area, you have the ability to view all applicants that have requested a reference categorized by their reference statuses: Pending, Incomplete, and Submitted.

Reference Status:

  1. Pending: The applicant has submitted a new request and the Reference has not started filling the request.
  2. Incomplete: The Reference has started filling the request but has not yet completed the submission process.
  3. Submitted: The Reference has completed and submitted the request.

Waiver: The Waiver status indicates whether on not the applicant has waived his/her right to view the content of the reference:

Not waivedIndicates that the Applicant has NOT WAIVED his/her right to view the content of the Letter of Reference.

WaivedIndicates that the Applicant has WAIVED his/her right to view the content of the Letter of Reference. No content will be released to the Applicant by VMCAS.

Deny: If you choose to deny a request, you can click on the “Deny” button for the applicant in question. Once you deny a reference for an applicant, he/she will receive an email alert and the corresponding request will be removed from your list of references.

To complete a reference for an applicant, click on the name of the applicant for whom you are completing a reference:

Ratings: Answer all of the questions within the Ratings page and click Next to proceed to the Essay section. If you choose to change your answers within this section, you may do so by clicking on the Ratings tab, revise your answers, and save the information again.

Comment: Click on the Comment tab and write your letter of recommendation within the textbox provided. If you write your letter in the comment section you cannot upload a letter.

Upload: Click on the Upload tab to upload your letter of recommendation in  MSWord (.doc and .docx), Rich Text Format (.rtf), Portable Document Format (.pdf), or ASCII Text file (.txt) If you choose to upload your letter, you must leave the comment section blank.

Note: Please be sure to save your information often.

Preview/Submit: Click on the Preview/Submit tab to review the information that you have entered. You will be notified of any incomplete or missed section(s).

Click Submit if you are satisfied with the Letter of Reference you have created. Once you have submitted a reference you cannot go back and edit the information that you have entered. So, please carefully review the reference prior to submission.